An Emergency Action Plan (EAP)is a plan designed by coaches to assist them in responding to emergency situations. The idea behind having such a plan prepared in advance is that it will help you respond in a responsible and clear-headed way if an emergency occurs.
An EAP should be prepared for the facility or site where you normally hold practices and for any facility or site where you regularly host competitions. For away competitions, ask the host team or host facility for a copy of their EAP.
Designate in advance who is in charge in the event of an emergency (this may very well be you).
Have a cell phone with you and make sure the battery is fully charged. If this is not possible, find out exactly where a telephone is located. Have spare change in case you need to use a pay phone.
Have emergency telephone numbers with you (facility manager, fire, police, ambulance, veterinarian) as well as contact numbers (parents/guardians, next of kin, family doctor) for the participants.
Have a medical profile for each participant on hand so this information can be provided to emergency medical personnel. Include a signed consent from the parent/guardian to authorize medical treatment in an emergency in this profile.
Prepare directions to provide to Emergency Medical Services (EMS) to enable them to reach the site as rapidly as possible. You may want to include information such as the closest major intersection, one way streets, or major landmarks.
Have a first aid kit accessible and properly stocked at all times (all coaches are strongly encouraged to pursue first aid training).
Designate a “call person” (the person who makes contact with medical authorities and otherwise assists the person in charge) in advance. Be sure that your call person can give emergency vehicles precise instructions to reach your facility or site.
When an injury occurs, an EAP should be activated immediately if the injured person:
is not breathing
does not have a pulse
is bleeding profusely
has impaired consciousness
has injured the back, neck or head
has a visible major trauma to a limb
Access to telephones
—— Cell phone, battery well charged
—— Training venues
—— Home venues
—— Away venues
—— List of emergency phone numbers (home competitions)
—— List of emergency numbers (away competitions)
—— Change available to make phone calls from a pay phone
Directions to access the site
—— Accurate directions to the site (practice)
—— Accurate directions to the site (home competitions)
—— Accurate directions to the site (away competitions)
Participant information
—— Personal profile forms
—— Emergency contacts
—— Medical profiles
Personnel information
—— Person in charge is identified
—— Call person is identified
—— Assistants (charge and call persons) are identified
The medical profile of each participant should be up to date and located in the first aid kit.
A first aid kit must be accessible at all times and must be checked regularly
See the appendices for suggestions on contents of a first-aid kit.
Attach the medical profile for each participant and for all members of the coaching staff, as well as sufficient change to make several phone calls if necessary. The EAP should be printed two-sided, on a single sheet of paper.
Emergency phone numbers:
Cell phone number of coach:
Cell phone number of assistant coach:
Phone number of home facility: Address of home facility:
Address of nearest hospital:
Facility contact (1st option): Facility contact (2nd option): Facility contact (3rd option):
Call person (1st option): Call person (2nd option): Call person (3rd option):
9-1-1 for all emergencies
Roles and responsibilities Charge person
Clear the risk of further harm to the injured person by securing the area and shelter the injured person from the elements.
Designate who is in charge of the other participants.
Protect yourself (wears gloves if he/she is in contact with body fluids such as blood).
Assess ABCs (checks that airway is clear, breathing is present, a pulse is present, and there is no major bleeding).
Wait by the injured person until EMS arrives and the injured person is transported
Fill in an accident report form.
Call person
Call for emergency help
Provide all necessary information to dispatch (e.g. facility location, nature of injury, what, if any, first aid has been done).
Clear any traffic from the entrance/access road before ambulance arrives.
Wait by the driveway entrance to the facility to direct the ambulance when it arrives.
Call the emergency contact person listed on the injured person’s medical profile.
Every coach must have this information or know exactly where it can be found for EVERY facility at which he/she instructs.
EVENT: __________________________________________
SITE: _____________________________________________________
FACILITY OWNER/MANAGER: _______________________________________
ALTERNATE CHARGE PERSON FOR FACILITY: _________________________________
EMERGENCY CONTACT FOR RIDER: ____________________________________________
ALTERNATE CONTACT FOR RIDER: _________________________________
LOCATION OF FIRST AID KIT: ______________________
LOCATION OF FIRST AID KIT: ________________________
LOCATION OF MEDICAL PROFILES: _____________________________
NUMBER CARD
Location of phones near lesson site: ___________________________________
PHONE NUMBERS
Emergency: _____________________ Ambulance: ______________________ Fire: ___________________________
Poison Control: ___________________ Police: ________________________ Hospital: ________________________
Facility (where you are located): __________________________ Veterinarian: ___________________
Phone: ___________________ after hours number: ____________________
CLEAR LOCATION DIRECTIONS FOR EMERGENCY PERSONNEL:
Note: it is suggested that emergency situations be simulated during practice in order to familiarize coaches and athletes with the steps below.
Step 1: Control the environment so no further harm occurs
Stop all participants.
Protect yourself if you suspect bleeding (put on gloves).
If outdoors, shelter the injured participant from the elements and from any traffic.
Step 2: Do a first assessment of the situation
If the participant:
is not breathing
does not have a pulse
is bleeding profusely
has impaired consciousness
has injured the back, neck or head
has a visible major trauma to a limb
cannot move arms or legs or has lost feeling in them If the participant does not show the signs above, proceed to Step 3
Step 3: Do a second assessment of the situation
Gather the facts by asking the injured participant as well as anyone who witnessed the incident.
Stay with the injured participant and try to calm him/her; your tone of voice and body language are critical.
If possible, have the participant move himself/herself off the playing surface. Do not attempt to move an injured participant.
Step 4: Assess the injury
Have someone with first aid training complete an assessment of the injury
and decide how to proceed.
If the person trained in first aid is not sure of the severity of the injury
or there is no one available who has first aid training, activate EAP.
If the assessor is sure the injury is minor, proceed to step 5.
Step 5: Control the return to activity
Allow a participant to return to activity after a minor injury only if there is no:
swelling
deformity
continued bleeding
reduced range of motion
pain when using the injured part
Step 6: Record the injury on an accident report form and inform the parents
The following short-term measures should be implemented in the event that a participant suffers a concussion:
An unconscious participant, or a participant with significant changes in mental status following a head injury, must be transported to the emergency department of the nearest hospital by ambulance. This is a grave situation and the participant must be seen by a medical doctor immediately. In such a situation, the Emergency Action Plan must be implemented.
A participant showing any of the concussion symptoms should not be allowed to return to the current practice or competition.
A participant showing concussion symptoms must not be left alone, and monitoring for the deterioration of his/her condition is essential. He/she should be medically evaluated as soon as possible following the injury. The circumstances of the injury should be recorded and communicated to the medical personnel.
If any of the concussion symptoms reoccur, the participant’s condition should be considered serious, and the individual must go to the hospital immediately.
Elite Soccer Academy Coach Emergency Action Plan has been implemented to ensure that all coaches, team officials & Adult League captains understand what is required of them in the event of an incident or injury during an Brampton Elite Soccer Academy sanctioned game or practice.
An Emergency Action Plan (EAP) is a plan designed by coaches to assist them in responding to emergencies. The idea behind having such a plan prepared in advance is that it will help you respond in a responsible and clear-headed way if an emergency occurs.
An EAP should be prepared for the facility or site where you normally hold practices and for any facility or site where you regularly host competitions. For away competitions, ask the host team or host facility for a copy of their EAP.
The Canada Soccer document can be found at the following link or on the Elite Soccer Academy website:
https://canadasoccer.com/wp-content/uploads/2022/03/ce_-_code_of_safety_-_emergency_action_plan_-_template2.pdf
Incident Reports
Elite Soccer Academy requires that in the event of an incident or injury during a Club sanctioned game or practice that an Injury/Incident Report must be completed by the coach or team official and the following protocol be adhered to. Please note this applies to all coaches/team officials/referees in Elite Soccer Academy’s House League and Competitive programs, and all coaches/team captains in the Leagues. This incident report can be found on the Elite Soccer Academy website.
Incidents & Injuries
An incident or injury includes any occurrence that should be brought to the Club’s attention including but not limited to:
Any injuries, whether minor or major. Verbal and/or physical altercations between any parties associated with the game/practice (coaches, players, parents, referees, spectators, etc.)
Any instance in which Emergency Services (Police, Fire, Ambulance) are notified/required to attend the scene.
An Elite Soccer Academy Senior representative needs to be notified immediately after the game/event.
Minor vs. Major Incidents/Injuries
A minor incident would be a situation that was solved/rectified on the spot by the parties involved and did not consist of violent or aggressive behaviour.
A minor injury would include but is not limited to an injury that did not require medical attention immediately or after the event.
A major incident would include but is not limited to a situation that involved a physical altercation, verbal abuse or harassment, bullying, etc. and required further resolution and/or required the notification of Emergency Services.
A major injury would include but is not limited to an injury that required first aid and/or medical attention immediately or in the days following the occurrence. Any time Emergency Services or medical attention is required (EMS attending the scene or parental transport to a hospital, urgent care center or doctor’s office), it is considered a major injury.
When having difficulty determining whether an incident or injury is minor or major, please err on the side of caution and adhere to the Minor vs Major Incidents/injuries above.
In the event of a head injury, please use the Concussion Recognition Tool and adhere to the Elite Soccer Academy’s Concussion/Return to Play Protocols.
Elite Soccer Academy Coach Incident/Injury Protocol (Outdoor Fields/Gyms/External Training/Game Facilities):
Determine whether the Incident/Injury is major, or minor based on the definitions stated in the Elite Soccer Academy protocols.
If the occurrence is minor, complete the appropriate Incident & Injury report form and submit it to the Elite Soccer Academy’s contacts (listed on the bottom of the form) within 24 hours. If the occurrence is major, proceed with the following steps:
Remain calm and in control of the situation.
Instruct someone to phone 9-1-1 and perform first aid as required.
Involve/contact the parent of the player if applicable.
Contact the appropriate Elite Soccer Academy staff member immediately to notify them of the situation. Office@elitesocceracademy.ca
Complete the appropriate Incident & Injury Report form and submit it to the Club within 24 hours of the incident.
**Please note – if Emergency Services are called or a player is transported directly to a medical care center, the Elite Soccer Academy staff member listed above must be notified.
